The reality in many offices
Notary work is precise.The tools often aren't.
Most offices still juggle paper books, shared folders and last-minute report assembly. That slows daily work and raises risk when accountability matters most.
Paper registers that don't scale
Official books fill up, handwriting varies, and finding an old act means flipping pages instead of searching.
Scattered documents & weak traceability
Contracts, IDs and supporting files live in folders or email, so attaching them to the right official record is never clean.
Government reports under pressure
MINIJUST and office statistics are assembled late, often by hand, with risk of missing or inconsistent numbers.
Unclear staff access
Without clear roles and an audit trail, everyone can see too much, or the one person who should act can't.
NYUNGANIRA was built to take that weight off the office, so the day goes to clients and official acts instead of chasing paper and spreadsheets.
What it does
Everything powering your notary office
A complete digital workspace built for records, documents, reporting and daily office operations.
Step by step
From sign-up to serving your first act
Everything your office does, in order. Most offices are fully running the same day they register.
- 01
Create your account
Sign up as the office owner, verify the code we send you, and register your notary office. You're on a free trial from the first minute.
- 02
Set up in minutes
A quick three-step wizard: set your books' current numbers, fill in your notary profile for Minijust reports, and review your service catalogue.
- 03
Add your clients and team
Register each client once — national ID, contacts, land UPIs. Invite staff (notary, accountant, receptionist, secretariat), each with exactly the permissions you choose.
- 04
Run the daily loop
Bill the client, record the payment, then serve the act. The numbered record is created and filed automatically, in the right book and volume.
- 05
Keep the proof
Attach the documents to each record and capture proof of service — a photo — so there's clear evidence the right person was served.
- 06
Bring your paper records in
Moving from paper? Import your history from Excel. Each record is filed into the right book, and any number clashes are easy to resolve before you commit.
- 07
Pull your reports
Minijust, productivity and financial reports in one uniform format — filter by date, export and archive. The office keeps its register even after a notary leaves.
HOW IT WORKS
Built for Rwanda's modern notary workflow
NYUNGANIRA follows how a notary office actually works, from receiving clients to preparing official acts, storing documents, generating reports and keeping a complete audit trail.
See it in action
Explore the real workspace, or let us walk you through it
Open your own private copy of NYUNGANIRA, pre-loaded with sample data — every screen your office uses, no sign-up. Prefer a guided tour? Book a live demo and we’ll show you around.
Opens your own private copy with real sample data — create, edit, explore. It resets on its own, and nothing you do touches a real office.
Watch the 2-minute tour
A quick walkthrough of the daily flow: bill a client, take payment, serve an act, and generate the MINIJUST report.
Book a live demo
Tell us a little about your office and when suits you. We’ll reach out to set up a guided session.
Key features
Built for the work
notary offices do every day
NYUNGANIRA covers the basics of official practice: numbering, clients, documents and registers, so the office stays organised without juggling paper and scattered files.
Official act numbering
Automatic sequential numbering and indexing so every act is unique, ordered, and easy to retrieve.
Client & party registry
Capture national IDs and contacts once, then link them cleanly to every official record.
Secure document vault
Contracts, certificates and attachments stay connected to the act, instead of scattered across folders.
Official books & registers
Keep notary books digitally, with every entry searchable and traceable.
Official Reporting
Reports ready for what the government asks for
Generate quarterly MINIJUST reports, office summaries and operational documents without the manual counting.
Reports
Quarterly Submission
Report Type
Period
Language
MINIJUST_Q3_2026.pdf
Generated successfully
Give every team member the right access
NYUNGANIRA keeps a notary office's team on the same page. Manage employees, permissions and responsibilities from one secure workspace.
Organize your team
Create profiles for notaries, accountants, secretaries and reception staff while keeping every responsibility clear.
Control access securely
Decide who can view records, manage documents, generate reports or handle payments with role-based permissions.
Protect sensitive information
Important actions are tracked in activity logs, so there is always a record of what happened.
Dedicated workspaces
Each employee sees the tools their job needs, and not the rest.
Compliance & trust
Official work needs more than a place to store files
Notary offices handle acts, identities and obligations that must stand up to review. NYUNGANIRA is built around the things official work depends on: accountability, access control and clean reporting.
Why NYUNGANIRA
- Built for the Rwandan notary workflow from the start, not adapted from a generic tool.
- One secure workspace for records, documents, staff access and multilingual government reports.
Full audit trail
Creates, edits, approvals and exports are all logged, so you can show who did what, and when.
Controlled staff access
Roles and permissions limit sensitive acts and documents to the right people only.
Your data stays yours
Records and files remain under your office’s control, with practical backup options.
Aligned with notarial work
Numbering, registers, attachments and reporting follow how Rwandan notary offices operate.
Government-ready reports
Produce accurate office statistics and submissions without last-minute spreadsheet work.
Pricing
One plan. Pay the way that suits you.
Start with a 15-day free trial — no card needed. After that it's one simple price with everything included; longer terms cost less per month.
Monthly
FlexibleBilled monthly · cancel anytime
15-day free trial · no card needed
Everything included
- Official acts, books & client registry
- Documents & proof-of-service storage
- Billing, receipts & client SMS alerts
- Roles, permissions & full audit trail
- MINIJUST-ready reports (EN · FR · RW)
- Unlimited users
Quarterly
Save ~22%Billed every 3 months
15-day free trial · no card needed
Everything included
- Official acts, books & client registry
- Documents & proof-of-service storage
- Billing, receipts & client SMS alerts
- Roles, permissions & full audit trail
- MINIJUST-ready reports (EN · FR · RW)
- Unlimited users
Annual
Best valueBilled once a year
15-day free trial · no card needed
Everything included
- Official acts, books & client registry
- Documents & proof-of-service storage
- Billing, receipts & client SMS alerts
- Roles, permissions & full audit trail
- MINIJUST-ready reports (EN · FR · RW)
- Unlimited users
Prices in Rwandan Francs. Need a formal quote or a multi-branch arrangement? Write to us.
FAQ
Questions offices usually ask
Practical answers on numbering, data, staff access and reporting. Still unsure? Write to us from the contact section.
Yes. Every act keeps one continuous register number that never restarts, and it falls into the correct volume on its own (for example, number 51 opens volume II when a volume holds 50). Numbering, volumes and registers follow how your official books already work, so what is on screen matches what is on paper.
More detail needed? Send a message
Contact
Need help setting up your office?
Tell us what you need: a demo, migration from paper, or a question about reports and access. We’ll reply by email or phone.
Our approach
Built around the realities of Rwandan notary offices